Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests they may have in respect of business on the agenda.

Cllr Cullwick disclosed a personal non-prejudicial interest in agenda items 4a and 4b (Totalisator Board, York Racecourse) due to his supervisory role in chaplaincy.

To approve and sign the minutes of the last meeting of the Planning Committee held on 15 June 2017.

Resolved:                     That the minutes of the last meeting of the Committee held on 15 June 2017 be approved and then signed by the Chair as correct records.

It is at this point in the meeting that members of the public who have registered their wish to speak can do so. The deadline for registering is by 5:00pm on Tuesday 11 July 2017. Members of the public can speak on specific planning applications or on other agenda items or matters within the remit of the Committee.

To register please contact the Democracy Officers for the meeting, on the details at the foot of this agenda.

Filming or Recording Meetings

Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting e.g. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme on general matters within the remit of the Planning Committee.

Members considered a schedule of reports of the Assistant Director, Planning and Public Protection, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.

Works to York Racecourse Enclosure including repair and reconstruction of Clock Tower and Linear wings to provide upgraded toilet facilities; removal of existing canopy structure; installation of two canopies to provide bar, lift and totes facilities as well as new footpaths. [Micklegate Ward] [Site Visit]

Members considered a major full application by York Racecourse for works to York Racecourse Enclosure, including repair and reconstruction of Clock Tower and Linear wings to provide upgraded toilet facilities, removal of existing canopy structure as well as installation of two canopies to provide bar, lift, totes facilities and new footpaths.

The Officer provided an update in relation to both applications submitted by York Racecourse for this meeting, highlighting that the local planning authority had not received any objections to the proposal. The following changes were noted:

·        4.26 – last sentence should read: “However this staircase is still within the building footprint and is not considered to cause any harm to the purposes of the Green Belt or impact on its openness”;

·        4.44 – the paragraph should read: “As such in terms of considering the requirements of the NPPF at sections 134, no harm is identified by specialist conservation officers at the Council and Historic England to the special architectural or historic interest of the listed building or to the character and appearance of the conservation area and thus there is no requirement to weigh any harms against the public benefits of the proposals.”;

·        5.4 – the paragraph should read: “No other harms have been identified, including to the listed building and conservation area. Significant enhancements are made to these buildings to secure their long term future and the proposals to the listed building and curtilage listed buildings are supported”.

The Officer advised that Condition 14 on restriction of use should be deleted and an additional condition on construction vehicles should be included. It was also noted that an additional condition on rainwater goods should be added to both applications and conditions 4 and 5 of the main application (as well as 3 and 4 of the listed building consent application) should be re-worded due to typographical errors.

William Derby then spoke in support of the proposals, emphasising York Racecourse’s successes as a sporting venue, both in terms of the number of customers and recognitions received. Mr Derby explained that the applications submitted were part of the masterplan for York Racecourse’s modernisation, pointing out issues such as damp and flooding as well as improvements such as accessibility for families and wheelchair users that would be implemented should the applications be approved.

Members acknowledged the significance of amendments proposed and commended the applicants for their desire to improve.

Resolved:          

That the application be approved subject to the conditions listed in the report as well as the amended and additional conditions below and the deletion of Condition 14 (restriction in use):

Amended Condition 4

Prior to the commencement of development, excluding demolition works, samples of all new external materials shall be provided to and approved in writing by the local planning authority. Materials shall include samples of all the building materials, canopies and any other fixed structure including totes, bars, lift, louvres on the toilet blocks and new windows and doors together with final colours and finishes of all the  ...  view the full minutes text for item 21.

Works to York Racecourse Enclosure including repair and reconstruction of Clock Tower and Linear wings to provide upgraded toilet facilities; removal of existing canopy structure and installation of two canopies to provide bar, lift and totes facilities. [Micklegate Ward] [Site Visit]

Members considered a listed building consent application by York Racecourse for works to York Racecourse Enclosure, including repair and reconstruction of Clock Tower and Linear wings to provide upgraded toilet facilities, removal of existing canopy structure as well as installation of two canopies to provide bar, lift and totes facilities.

This report linked directly to the plans item 4a (application ref 17/00655/FULM) which had already been discussed during the meeting.

Resolved:          

That the application be approved subject to the conditions listed in the report as well as amended and additional conditions below.

Amended Condition 3

Prior to the commencement of development, excluding demolition works, samples of all new external materials shall be provided to and approved in writing by the local planning authority. Materials shall include samples of all the building materials, canopies and any other fixed structure including totes, bars, lift, louvres on the toilet blocks and new windows and doors together with final colours and finishes of all the manufactured items and paintwork. The development shall be carried out in accordance with the sample materials so approved. The canopy colour shall match the external painted colour finish of the clock tower building.

Reason: To agree the materials prior to construction to protect the special character and setting of the listed building and conservation area.

Note: Because of limited storage space at our offices it would be appreciated if sample materials could be made available for inspection on site. Please make it clear in your approval of details application when the materials will be available and where they are located.

Amended Condition 4

Prior to the commencement of development, excluding demolition works, samples of hard landscape materials shall be provided to and approved in writing by the local planning authority. These shall include paving materials, steps, handrails, guarding, drainage channels and artificial turf. The development shall be carried out in accordance with the details so approved.

Reason: To agree the materials prior to construction to protect the special character and setting of the listed building and conservation area.

Note: Because of limited storage space at our offices it would be appreciated if sample materials could be made available for inspection on site. Please make it clear in your approval of details application when the materials will be available and where they are located.

Additional Condition: Rainwater goods

As shown on the submitted plans, unless agreed otherwise in writing with the local planning authority, the rainwater down pipes shall be enclosed within the new toilet block structures. The lower section which is not enclosed shall be of good quality cast iron or aluminium, with a painted finish.  Similarly, elsewhere, any replacement rainwater goods shall be similarly of good quality cast iron or aluminium with a painted finish.

Reason:  In the interests of visual amenity and to protect the special character of the listed building.

Reason:

The proposals would not adversely affect the special architectural or historic interest of the buildings and there would be an enhancement of the setting  ...  view the full minutes text for item 22.

This report (presented to both Planning Committee and the Area Planning Sub Committee) informs Members of the Council’s performance in relation to appeals determined by the Planning Inspectorate between 1 January and 31 March 2017 as well as provides a summary of the salient points from appeals determined in that period. A list of outstanding appeals at the date of writing is also included. 

Members received a report highlighting the Council’s performance in relation to appeals determined by the Planning Inspectorate between 1 January and 31 March 2017 and providing a summary of the salient points from appeals determined in that period. A list of outstanding appeals at date of writing was also included.

It was noted that the performance for Q1 had been better than the national average. The Chair congratulated the Officers and Members on this achievement.

Resolved:           That Members note the content of this report.

Reason:              To inform Members of the current position in relation to planning appeals against the Council’s decisions as determined by the Planning Inspectorate.