Agenda, decisions and draft minutes

At this point in the meeting, the Executive Member is asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

The Executive Member was asked to declare, at this point in the meeting, any disclosable pecuniary interests, or other registerable interests he might have in the respect of business on the agenda, if he had not already done so in advance on the Register of Interests. None were declared.

To approve and sign the minutes of the Decision Session held on 20 September 2023.

Resolved: That the minutes of the previous meeting held on 20 September 2023 be approved and then signed as a correct record by the Executive Member.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2 working days before the meeting. The deadline for registering at this meeting is at 5.00pm on Monday 26 February 2024.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme.

Charlotte Roberts of the National Energy Foundation (NEF) spoke on the issue of Fuel Poverty within York. She stated that over 50 calls had been received from North Yorkshire so far this year, seeking advice over energy solutions from people without heat or in debt. She advised that the NEF work alongside the services offered by the local authority. “Better Housing, Better Help” scheme, provides help and advice on fuel efficiency. She had come to speak today to raise awareness with York residents, as while many might not reach out directly to the charity directly they may reach out to the council and the NEF would be happy to work with the council to help these people. The Executive Member noted that Ms Roberts had sent through information on the services offered by the NEF and this could be made available to officers or residents on request.

This report sets out the current position on Garage Licences and seeks in principle approval for proposed changes to the licence agreement subject to final wording to be agreed with Legal Services, and to delegate the final version to a published officer decision by the Director of Housing, Economy & Regeneration.

Resolved:

That Option 2 set out in paragraph 27 of the report be approved, to agree, in principle, the proposed changes to the licence agreement, to allow an automatic licence fee increase and exclusions from the waiting list due to housing related debt. 

Reason:

To ensure that Garage License Agreements remain fit for purpose and fees can be  applied in a timely and less resource intensive manner.

The Executive Member considered a report presented by the Accounts and Assets Team Leader, Housing Tenancy and the Housing Management Service Manager, Supported Housing. This report sought review of the Council’s current Garage Licence Agreement as the current arrangement did not contain a mechanism to annually adjust the licence fee. Upon agreement with full council, the new proposal would allow for automatic annual increases to licence fees, negating the need for officers to do this manually.

The Accounts and Assets Team Leader, Housing Tenancy advised that this had been through consultation, and legal advice had been taken, resulting in the recommendation that subject to Executive Member’s approval, the current agreement would be terminated and tenants would be required to sign a new one within 28 days to agree to the new charging mechanism.

The Executive Member highlighted poll responses from 127 residents, 83% of whom agreed that information on the changes was clearly conveyed and 61% agreed that 4 weeks’ notice for the proposed fee increase was acceptable.

The Executive Member noted that the final wording of the new agreement was still to be determined, pending legal advice, as discussed in the report. Officers clarified that the legal team were happy that everything proposed was legally compliant. The Executive Member asked whether there would be any recourse for people who needed a garage for health/disability reasons and refused to sign the new agreement for any reason. Officers confirmed that mitigating circumstances such as these would be taken into consideration.

Resolved:

That Option 2 set out in paragraph 27 of the report be approved, to agree, in principle, the proposed changes to the licence agreement, to allow an automatic licence fee increase and exclusions from the waiting list due to housing related debt. 

Reason:

To ensure that Garage License Agreements remain fit for purpose and fees can be applied in a timely and less resource intensive manner.