Agenda and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.  No interests were declared.

At this point in the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or a matter within the Executive’s remit can do so. The deadline for registering is 5:00 pm on Monday, 13 July 2009.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

To reconsider the decisions taken by the Executive on 7 July 2009 regarding the above item, if requested to do so by the Scrutiny Management Committee (Calling-in) meeting on 13 July 2009.

The report on this item was published as part of the agenda for the Executive meeting held on 7 July and the agenda for the Scrutiny Management (Calling-in) meeting to be held on 13 July.  The links to those agendas on the Council’s website are provided below.

http://democracy.york.gov.uk/ieListDocuments.asp?CId=102&MId=4308&Ver=4

http://democracy.york.gov.uk/ieListDocuments.asp?CId=602&MId=4726&Ver=4

Members re-considered the decisions they had taken at the Executive meeting on 7 July 2009 regarding the programme of work arising from the review undertaken by the Council’s efficiency partners, Northgate Kendrick Ash (NKA).

The Executive decisions on this item had been called in by Cllrs Scott, Gunnell and Simpson-Laing and subsequently considered by the Scrutiny Management Committee (SMC) (Calling In) at a meeting on 13 July.  The SMC (Calling In) had resolved:

“That, in respect of decision (iv), Option B be approved and the decision be referred back to the Executive for reconsideration, with a recommendation that it be amended to read as follows:

‘That the governance arrangements for the Programme be approved, including the management of efficiency arrangements and the development of detailed proposals for years 3 and 3 by the Executive Board.’”

In reconsidering their original decision in the light of the advice offered by the SMC (Calling In), Members noted that it had always been their intention that decisions in relation to the Programme would come to the Executive or the relevant Executive Member for approval.  They then

RESOLVED: That Resolution (iv) of Minute 33 of the Executive meeting held on 7 July 2009 be amended to read as follows:

                        “That the governance arrangements for the Programme be approved and that the management arrangements for the efficiency programme, and the development of detailed proposals for years 2 and 3, be subject to approval by the Executive.”

REASON:      In accordance with the calling-in procedure and the advice offered by the Scrutiny Management Committee (Calling In).

To reconsider the decisions taken by the Executive on 7 July 2009 regarding the above item, if requested to do so by the Scrutiny Management Committee (Calling-in) meeting on 13 July 2009.

The report on this item was published as part of the agenda for the Executive meeting held on 7 July and the agenda for the Scrutiny Management (Calling-in) meeting to be held on 13 July.  The links to those agendas on the Council’s website are provided below.

http://democracy.york.gov.uk/ieListDocuments.asp?CId=102&MId=4308&Ver=4

http://democracy.york.gov.uk/ieListDocuments.asp?CId=602&MId=4726&Ver=4

Members re-considered the decisions they had taken at the Executive meeting on 7 July 2009 regarding the Annual Risk Management Report 2009.

The Executive decisions on this item had been called in by Cllrs Scott, Gunnell and Simpson-Laing and subsequently considered by the Scrutiny Management Committee (SMC) (Calling In) at a meeting on 13 July.  The SMC (Calling In) had resolved:

“That Option B be approved and the decisions be referred back to the Executive for reconsideration, with a recommendation that they, or the Executive Member for City Strategy, take a decision on whether to reduce car parking charges, particularly for residents of the City of York.”

In reconsidering their original decisions in the light of the advice offered by the SMC (Calling In), Members commented that policy on car parking charges would not normally be raised via a risk management report.  However, the Executive Leader and Executive Member for City Strategy had already discussed this matter with City traders and had agreed to bring forward proposals in respect of car parking charges in September.  It was therefore

RESOLVED: That Minute 34 of the Executive meeting held on 7 July 2009 be amended to include the following additional resolution:

                        “That Officers be requested to report to the next Executive meeting (that is, the meeting on 8 September 2009) on the options available to:

a)                 Ensure that the budgeted income from car parking is achieved in the current financial year

b)                  Market more effectively the car parking opportunities that are available in the City centre for shoppers and in particular, following consultation with City Centre traders, to consider what reductions in charges might be made on “slack” trading days (e.g. discounts for mobile phone payers after 10:00am).

c)                  Replace existing pay and display machines at some under-used car parks to allow for variable charging levels to be introduced (for example, to enable charges to be reduced during off peak periods).

d)                  Address any other refinements to parking charges which may be suggested, before the end of July, by any of the political Groups on the Council.

The Officer report to explore fully the implications for the Council, both in financial terms and in terms of the likely impact of any changes on the City’s transport network.

REASON:      In accordance with the calling-in procedure and the advice offered by the Scrutiny Management Committee (Calling In).